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Minutes and Agenda
City of Ellaville

General

Government

Minutes and Agenda

Current Agenda

City of Ellaville seal

AGENDA

Regular Council Session

12/05/2011

AGENDARegular Council SessionDecember 5, 2011 @ 7:00 P.M.

1. Call to Order/Roll Call

2. Invocation / Pledge of Allegiance

3. Adoption of Agenda

4. Guests

5. Clerk’s Report• Approval of Minutes from November 14, 2011• Financial Update through November 30, 2011

6. Correspondence ● Monthly Directors Report

7. City Manager’s Report• Electric Department

  • Substation Repairs

• Water Department• Street Department• Police Department

  • Vulture Removal

8. Old Business• Redistricting- 2nd reading• Solar Energy• Water Rate Survey• Adoption of 2012 Budget

9. New Business• Employee Health Insurance• City Hall Rededication• Vulture Management

10. Executive Session • If needed

11. Adjourn

PLEASE TURN OFF (VIBRATE) CELL PHONES/PAGERS

Current Minutes

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MINUTES OF MEETING

Regular Council Session

Ellaville City Council

11/14/2011

MINUTES OF MEETINGRegular MeetingEllaville City CouncilNovember 14, 20117:00 p.m.

The Council of the city of Ellaville met in a regular session November 14, 2011 in the Council Chambers of City Hall located at 55 S Wilson Street. Present and presiding were City Clerk Wendy McGrother. The meeting was called to order by Mayor David Theiss at 7:00 p.m. Roll call was taken by City Administrator Debbie Pilcher and Members of the Council present were Charles Sherwood, Patricia Jones, Billy Lightner, Desse Powers, and Matt Icard.

2. Invocation/Pledge of AllegianceCouncilor Jones gave the invocation and Mayor David Theiss led the assembly in the Pledge of Allegiance.

3. Adoption of agendaCouncilor Jones requested to add Mindy Morris under Guest and River Valley Communities under Old Business, Councilor Icard requested to add Education/Training budget limits under New Business, Councilor Power requested to add Solar Power under Electric Dept.

Councilor Icard made the motion to adopt the agenda for November 14, 2011 after amendments. Second: Councilor Lightner. Vote: All in favor.

4. Guest

Mindy Morris came before council to file a formal complaint. She read her email that she sent to all council members and mayor. Her complaint was that the City Clerk Wendy McGrother was rude and unable to help her to understand why she had a previous balance on her bill. Councilor Jones requested to discuss the personnel issue in executive session, Wendy McGrother requested to have it in open session. Councilor Jones stated it was a personnel issue and needed to be handled in Executive Session. City Manager Pilcher stated that the open records states that arguments and evidence regarding disciplinary actions proposed or taken against an employee must occur in an open meeting. Councilor Jones proceeded to ask Wendy if she really wanted it in open session, to which Wendy replied “yes”. Discussion was held. Councilor Lightner apologized on behalf of the City. No action was taken.

5. Clerk’s Report Councilor Jones made the motion to approve the minutes from October 10, 2011. Second: Councilor Lightner. Vote: All in favor.

City Administrator Debbie Pilcher was present to review and answer any questions from the council concerning Financial Statements for the period ending October 31, 2011 that was previously distributed in the council packet. Councilor Lightner asked about the miscellaneous income in the electrical department. City Manager Pilcher stated she could not remember where the income came from but that some of it was reimbursement from the GEFA storm cleanup in North Carolina. She stated that she would send by email an itemized list. Councilor Powers made the motion to accept the Financial Statements as presented. Second: Councilor Lightner. Vote: All in favor.

6. CorrespondenceCity Administrator Debbie Pilcher informed council that we were in violation of contract with Trans Waste. Due to several years ago previous city administrator allowed a few businesses to go with another company for cheaper rates, not understanding it violated the contract. Trans Waste has informed the businesses and the dumpsters have been removed, and Trans Waste has replaced them.

7. City Manager’s ReportElectric Department- Chad informed council of the substation repairs that have been made and the need for more repairs. He will get a cost assessment together for the repairs.Christmas decorations will be hung from pole to pole in some areas due to old bricks on some buildings falling and not holding the garland.

Councilor Lightner made the motion to adopt the 2011 National Electric Code. Second: Councilor Sherwood; Vote: All in favor.

Water Department- Frank was not at the meeting due to a family matter. Bill Powell with Georgia Rural Water came before council to discuss water rate increases. Debbie will set up a date and time for a work station on Water Rate Increases. Street Department- informed council of the progress of cleaning the ditches around town and he is still looking for a dump truck.

Police Department- Chief Lightner informed council on grant for bullet proof vest. Councilor Icard requested an update on the number and progress of citations issued in Ellaville for the year.

8. Old BusinessDon Ten Bensel came before council with proposed redistricting map. Councilor Icard made the motion to approve the redistricting map. Second: Councilor Jones; Vote: All in favor. (Can not waive second meeting vote). Attorney Skipper suggests sending in to the Reapportionment Office and then it would need to be approved by the Justice Department.

LOST Renegotiation – Mrs. Frances Hunter has been authorized by the County to work with Debbie on the renegotiation; Debbie is recommending we stay with 50/50.

Budget Limits – Councilor Icard discussed setting an education/training budget for each council member and mayor. Councilor Icard made the motion for there to be an Education/Training Budget limit of $2,500.00 per person per year for council and mayor. Second: Councilor Jones; Vote: Yes: Councilor Jones, Councilor Powers, Councilor Icard and Councilor Lightner, No: Councilor Sherwood. Motion passed.

9. New BusinessCouncilor Jones made the motion to approve the E911 Ordinance which would impose a 9-1-1 charge on prepaid wireless services. Second Councilor Sherwood; Vote: All in favor.

Councilor Jones made the motion to move the December meeting from the 12th to the 5th. Second: Councilor Icard; Vote: All in favor.

11. Executive Session

12. AdjournThere being no further business to come before the council, Councilor Powers made the motion to adjourn at 9:56 p.m. Second: Councilor Jones, Vote: All in favor.

Past Minutes

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